Session 6 : What makes effective Writing?

Refer the articles

>Facts Given in Article

1. Decisions on structure & layout are very important

2. Words and phrases need to be chosen with care

· As regards particular sort of impression

3. Spelling errors typographical errors need to be checked.

4. Proper sentences & construction follows on from choices about style

5. Grammatical errors should be avoided.

6. Paragraph management :

· Sentences should be use to break up a whole into manageable part.

7. Sentences should be precise, clear to viewers.

>Reflection: How to Apply These Elements in Your Technical Writing?

1. Think about the structure before you write. the writing without structure plan, commonly would looks quite chaotic. A good structure is attempting the reader to keep reading.

2. Don’t use too bombastic word and phrases as easy for reader to understand.

· Never use a foreign phrase, a scientific word, or a jargon word if you can think of an everyday English equivalent.

3. Make it short and simple

· Chop out every unnecessary word.

· If it is possible to cut a word out, always cut it out.

4. Do prefer to use active verbs than passive.

· Active is better because it’s shorter and more forceful.

5. Use correct spelling and grammar.

These are among commonly misused word :

1. That vs. which. Which often follows a comma and introduces a phrase that provides additional information not essential to the meaning of the sentence? That introduces a phrase that is essential to the meaning of the sentence.

· The report, which is twenty pages long, is mandatory reading. (Which introduces additional, but unnecessary, information?)

· The report that is twenty pages long is mandatory reading. (That points out a characteristic of the report and distinguishes it from a ten-page report.)

2. Hopefully. This doesn't mean I hope. Hopefully, I'll finish the report by noon. Do you mean you'll finish the report in a hopeful frame of mind by noon? Or do you mean you hope you'll finish the report by noon? Say what you mean: I hope to finish the report by noon.
3. Very. Avoid this lukewarm, unspecific adverb. I'm very happy that you elected me chairman of the Society for People with Super Sensitive Feet. Is very happy happier than just happy? Why not overjoyed or: I'm tickled to be the new chairman of the Society for People with Super Sensitive Feet.
4. What. Don't start a sentence with the words "What," as in "What I'm arguing is..." because it usually means you'll use the verb "to be." You can write the sentence better without this construction. ("I argue that...) Of course, use "What" if the sentence is a question. ("What is going on?" she asked.)
5. Which. Likewise, don't start a sentence with the word "Which" unless it is a question, as in "Which is why the president signed the bill." You may see this construction in the popular press, but it is incorrect, since the sentence doesn't properly contain a subject.
6. It’s vs It is. Remember that "it's" means "it is." Don't use "it's" instead of the possessive "its." Know the difference.
7. This. When you use pronouns such as "this" and "it," make sure they clearly refer to the appropriate nouns. Consider these sentences: "The motor in the first French automobile evolved well before its introduction in America. This proves the hypothesis offered by F.W. Langweilig." What does the "its" refer to? The "motor" or the "automobile?" And what does "This" refer to? In other words, be careful when you use such pronouns.